CCDF Updates: Family Friendly Policies Roll Out

Make Sure Your Program Is Ready for the Changes Launching October 1, 2018


The Child Care Development Fund (CCDF) is rolling out a series of program updates that take effect this October. To help everyone get ready for those changes, the Office of Early Childhood and Out-of-School Learning recently shared three important updates with providers who accept CCDF. The policy changes result from federal guidelines that all states using CCDF funds must comply with.


Is your program ready for these rule changes? Read more below to find out how to prepare.


Update 1: LLEPs must have documentation of CCDF provider eligibility visible to families.

All legally licensed exempt providers, including registered ministries, schools, centers and homes, will receive a CCDF certificate. That documentation shows that you have met CCDF provider eligibility requirements. The certificate should be displayed in the program and be visible to parents and guardians.

Update 2: Updated background check and challenge processes.

States are required to follow specific background checks processes and monitoring practices for early care and education staff. Below, are two specific changes that will be implemented by October 1, 2018.

  • 180 Day Rule – If an employee or volunteer changes from one early education program to another, without a gap in their employment or their volunteer activity of 180 consecutive days or greater, the individual is not required to obtain a new criminal background check at the time of employment or volunteering with the new employer, unless the background check is currently due for renewal. The employee or volunteer will still be required to have a new consent completed for their child protective service and sex offender check through the OECOSL.
  • Challenge Process – The State shall provide a process by which current and prospective child care staff members may challenge the results of a background check. Please keep in mind, a challenge should be made if there is a mistake in the process of obtaining the background check. The Office of Early Childhood and Out-of-School Learning is not the entity that can change or correct the information revealed in a background check.

Update 3: CCDF eligibility changes to support families and ensure consistent care.

Several important updates are being made to eligibility. These are the result of federal guidelines and a focus on making CCDF more family friendly.

  • Excessive absences can result in CCDF services ending. The Office of Early Childhood and Out-of-School Learning can stop services due to excessive absences. Services can be stopped after attempts to contact a family for excessive unexplained absences and 60 days of non-swipe activity.
  • CCDF co-payments can’t go up during one eligibility period. A family’s CCDF co-payments may not be raised during the eligibility period (53 weeks).
  • The minimum eligibility is 12 months in length, regardless of a temporary change in parents’ status around work requirements, such as working or attending job training or education.
  • Services do not stop immediately at age 13. Children turning 13 years old during the eligibility period can stay on the CCDF program through the end of the eligibility period.
  • Families changing their county of residence do not need to reapply. If a family moves from one Indiana county to another within the eligibility period, the family does not need to reapply. They also do not need to have their eligibility re-determined. CCDF vouchers transfer to the new county and program when chosen.

Want to share these updates with the CCDF families in your program? We created a family-friendly version of these points for their convenience – and yours. Visit the CCDF Families Guide online at Families can find these updates by scrolling down the page.

If you have any questions about these changes, please contact our Brighter Futures Indiana call center at 1-800-299-1627. We are happy to chat with providers or families about these changes.